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Averaging Grades

When you are using term weighting in your gradebook, you have the option to use the assigned term grades instead of the calculated averages to compute the final grade. This option allows overwritten grades to be used in computing the final grade. You can use this option whether you are using numeric or letter grades.

To set up grade averaging:

  1. Click Grading > Weighting and choose Term Weighting so GradeQuick will know how much weight to give each term grade.
  2. Click Grading > Grading Preferences and check the box next to Average Term Grades to Calculate Final Grades.
  3. Select a radio button.

    File:en-us/Edline/050_Gradebooks/010_GradeQuick_Web/090_Grading/170_Averaging_Grades/averaging_grades_1.jpg

    • Selecting GradeQuick Tie-breakers lets the program decide how to handle averages that fall between grades.
    • Assign Cutoff Values lets you input values that determine how the program will break a tie between grades.

      For example: A student’s two-term average is 3.50, which falls exactly between an A and a B. GradeQuick Tiebreakers let the user set the program to round-up to the next grade, or to use the grade of a selected term to determine the final grade. If you assign cutoff values, you decide at what average value a grade is awarded.

  4. Click OK.
    • Numeric Grades. If you are using numeric grades, the final grade will be calculated by averaging the numeric grades. In this case, you’re finished setting up the Average Term Grades option.
    • Letter Grades. If you are using letter grades, a warning will display explaining that you need to set a Grade Equivalent Scale in order for final grades to be calculated from your term grades. The steps to set the scale follow.

      File:en-us/Edline/050_Gradebooks/010_GradeQuick_Web/090_Grading/170_Averaging_Grades/averaging_grades_2.jpg

  5. Click Grading > Set Grade Equivalent Scale. This option will not appear on the Grading menu until you select Average Term Grades to Calculate Final Grades as discussed above. In theSet Grade Equivalent Scale dialog box, the grades you have entered in your grade scale will be listed, and you will be prompted to set values for these grades. If you are setting multiple grade scales, you should set a grade equivalent scale for each grade scale.
  6. Select how the program will handle ties, grades that are exactly half-way between two grades, (e.g., 3.5, halfway between A=4.0 and B=3.0). The options available in the Set Grade Equivalents dialog depend on what you selected in Grading Preferences (Step 3 above)–GradeQuick Tiebreakers or Assign Cutoff Values.

    When using tiebreakers, your choices are either Round Up or Term n Grade, where n represents the term number in the gradebook. If you choose Round Up, in the event of a tie GradeQuick will round up to the next highest grade. If you choose Term n Grade, GradeQuick will use the grade from Term n to determine which grade the student will receive.

    Refer to the example where there are 2 terms in a gradebook. The student receives a 90, or an A, for Term 1 and an 80, or a B, for Term 2. The average is 3.5. With Round Up chosen, the student would receive the grade A. If Term 2 Grade was chosen, the student would receive grade B, the grade for Term 2.

    If you selected Assign Cutoff Values, set numeric cutoff values for letter grades by typing in the Minimum Value fields.

    averaging_grades_3.jpg

    Grade scale equivalent cutoff values option

    When using Grade Cutoff Values, you must set the cutoff value, usually with the number that should be rounded up to the next grade.

    Refer to the example where there are 2 terms in a gradebook. The student receives a 90, or an A, for Term 1 and an 80, or a B, for Term 2. The average is 3.5. With Grade Cutoff Values, the student would receive the grade B. An average of 3.6 was required for A.

    • If you selected GradeQuick Tiebreakers, choose a Grading Tiebreaker for final and semester grades from the drop-down list.
  7. Click OK to save changes and exit.

If you are calculating semester subtotals and averaging grades, the final grade will be calculated using evenly weighted semester subtotals. If you do this, you will not have the option to weight your semesters unevenly. If you have no special scores assigned to the year, the year grade will be the average of the two semester grades. If you do have special scores assigned to the year, GradeQuick will assign a weight of 1 to each semester grade, and you will have to weight the special score accordingly. If you weight the final exam which is not part of either semester, you must weight it relative to the 2 semesters.