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Entering Attendance and Student Information from the Seating Chart

Entering Attendance

In addition to recording attendance in the Attendance Chart, you may record attendance while you are viewing the Seating Chart. Before recording attendance data, be sure you have set your first day of class, vacation days and attendance codes. To enter your attendance data on the seating chart, you must enterAttendance Mode, in which you will not be able to move or create seats. You can activate Attendance Mode in one of two ways:

From the main spreadsheet menu bar

Click Edit > Attendance. From the Attendance sub-menu, choose Attendance via Seating Chart. This will take you directly to the seating chart in the attendance mode with the current date already selected. You must have already created and saved a seating chart for this menu item to be available.

From the seating chart:

Click Modes > Edit Attendance from the Seating Chart menu. You will be asked to select a specific date for entering or viewing attendance.

Once in Attendance Mode, select a student seat and then click the right mouse button for a list of Attendance Codes.

Choose attendance code from drop down list

Choose attendance code from drop down list

Click to select the appropriate code for that day. Each code in your gradebook has a unique color that will be displayed on the seats of students who have been assigned that code for the day. The Attendance Code itself will also be displayed in the lower right corner of the seat.

Seat colors reflect different attendance codes

Seat colors reflect different attendance codes

In addition to using the right mouse button to access a list of attendance codes, you may click the left mouse button on a student seat to cycle through the codes and colors. Stop on the code you want to use.

If you need to enter attendance for a previous day, choose Modes > Change Attendance Date and select another date.

Entering Half-Day Attendance

If you have selected Half-Day Attendance, you will have to select morning or afternoon attendance from the Seating Chart. If you choose to enter Attendance Mode by selecting Edit > Attendance > Attendance via Seating Chart from the gradebook spreadsheet, the morning of the current day will be select by default. If you select Modes > Edit Attendance from the Seating Chart, you will be asked to select morning or afternoon. You can change from morning to afternoon or vice versa by selecting Change Attendance Datefrom the Modes menu.

Currently, you can enter but not export attendance for morning and afternoon in the Seating Chart. In the future, you will be able to export morning and afternoon from the Seating Chart.

Entering Student Information from the Seating Chart in GradeQuick Web

If you want to enter Student Data Field information from the Seating Chart, use the data field entry mode by choosing Modes > Edit Students Data Fields. Choose the data field for which you want to enter data.

Enter student information from the seating chart

Enter student information from the seating chart

On the Seating Chart, the information in each student’s data field will be displayed if it has been added to the gradebook. If there is no information in the data field, nothing will be displayed on the seat. If you want to enter or change data, click a student’s seat to select it and a text entry box will be displayed.

File:en-us/Edline/050_Gradebooks/010_GradeQuick_Web/160_Seating_Charts/070_Entering_Attendance_and_Student_Information_from_the_Seating_Chart/entering_attendance_4.jpg

Any data you have already entered will be displayed in the text box and can be changed or replaced with new data. After entering or changing the information, click OK. The student data field entry will be displayed on the seat. (You may also enter this data via the Student Information option on the Edit menu on the main gradebook spreadsheet screen.

If you then want to enter Student Data for a different field, choose Modes > Change Data Fields and choose another field.