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Printing a Multifile Report

GradeQuick web reports allow the user to customize in many ways. When reports are accessed from the Reports menu, a default layout is displayed. You can accept the layout or use the menus in the Print Preview to change the report to display what you want. By choosing from the menus, items can be added or removed from the layout. Once you are completely satisfied with your choices, you may save them. Or, you can change the report and print it and by not saving the report configuration, you can return to the original layout the next time you select it.

The Reports menu lists several Multi-File reports. Each of these reports can be adjusted to contain the same information. Each of them, however, has default selections that make them appear very different. In addition to different menu selections, the reports also show different fonts styles, sizes and colors.

Printing a Multi-File Report

Description of the report

A report is shown below with areas designated as A, B and C.

Area A

  • Student name you have highlighted on the spreadsheet before accessing the Reports menu.
  • If you have entered Class Information, the teacher name and subject appear.
  • Overall grade information including total and maximum points, average and grade, overall statistics (rank) and tardy and absences.
  • Grade scale.

Area B

  • The list of assignments with dates, assigned category, scores and other statistics.
  • Subtotals information for categories and terms.

Area C

  • Missing work.
  • Teacher comments.
  • Dates the student was absent.
  • Skill assessment.

Printing a Multi-File Report

1. Click Reports > Multi-File Progress One Teacher > Style 1.

The report displays with information from the gradebook you have displayed in the spreadsheet window. Once you have customized the information you want for each subject, you will proceed to choose the subject gradebooks for the report.

Note: The entire report displaying information for multiple subjects will not display in the Print Preview. You must print the report to be able to see how it looks.

multifile_report_02.jpg

Multi-File Report menu

2. Click Print > Print Report.

3. In the dialog box, click the gradebooks that you want to include in the report. The list of gradebooks appears on the right. The subjects will be printed in the order you have selected them.

multifile_report_03.jpg

Select gradebooks for report

4. Click OK.

5. Select the students you want to print. You will not choose the students you want to print until you reach this point. The list shows all students that are in the gradebooks you selected.

a. You may select individual students by clicking each in the list on the left.

b. You can choose the Select All or Select None buttons on the right to select quickly all or none of the students.

multifile_report_04.jpg

Select student options

6. Click OK. Each student’s report will begin on a new page. The information from each subject gradebook will begin printing on the current page unless the information will not completely print on the page. Then, a new page will begin with the information in the header of the report printed again and the new subject information continuing.

Note : Multi-File reports cannot be printed with multiple students per page.

Printing Multiple Subjects for a Student on One Page

The Multi-File reports are set up to display a great deal of information about the progress of students. By listing all the assignments in the class, the student or his parents can review how the student is progressing in the subject. From time to time, a summary grade is required and a whole page or more of information for each student is not necessary. To condense the report, you must remove items from the report by accessing the menus and deselecting items.

1. In the Print Preview, you must eliminate some of the information on the report. Some examples of what you may want to eliminate:

a. Student menu

i. Click Students > Select Students this menu is not available for the Multi-File report. You will choose students later in the process.

ii. Click Students > Student Info.

1. Missing Work – uncheck the Missing Work Options to remove this chart from the report.

2. Comments – uncheck Print Notes to Students to remove the teacher’s comment.

3. Leave Name, Final Average and Final Grade checked.

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Student info options

b. Click Students > Overall Statistics and uncheck Rank if you do not what this statistic to display on the report.

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Student overall statistics options

c. Click Students > Attendance and uncheck all the items in this dialog box if you do not want to display attendance information.

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Attendance options

d. Tests menu

i. Click Tests > Select Tests and Subtotals to condense the test and subtotal information, you may want to reduce the list of tests or subtotals. If you want no test or subtotal information, click all the None buttons.

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Test and subtotals options 1

e. Click Tests > Test Info. If you choose some tests or subtotals, you can make choices on this menu. If you have chosen to display no test or subtotal information, the choices here will be irrelevant.

i. Test Names Key – Uncheck Print test names key to remove the list of tests that displays the long test name and the shorter name as a reference for the list of assignments.

ii. Name – do not remove this check mark. This is the short name of the assignment.

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Test info options

iii. Click Tests > Score Info.

1. Uncheck all statistics.

2. In the Options section, check Assign test grades using current scale to assign grade to tests.

3. In theOption section, check Print term grades will assign grades to each subtotal. The choices here will be irrelevant if you have chosen to no tests or subtotals.

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Score info options

f. Click Options and uncheck the following items:

a. Grade Scale.

b. Report Memo.

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Options dialog

g. Print the report. Click Print > Print Report.

multifile_report_12.jpg

Tests and subtotals removed from report

The complete report is shown below. You must print the report to be able to view it. We suggest that you do print it for at least one student. You can make adjustments before you print for the entire class.

multifile_report_13.jpg

Multiple subjects for a student printed on one page

Printing a Report Card Style Report

Report Card Style reports are constructed the same as Multi-File reports. In the Print Preview, the report displays with information from the gradebook you have displayed in the spreadsheet window. Once you have customized the information you want for each subject, you will proceed to choose the subject gradebooks for the report.

Note: The entire report displaying information for multiple subjects will not display in the Print Preview. You must print the report to be able to see how it looks.

multifile_report_14.jpg

Report card style report

Description of the report

  • The report appears with the Student Name you have highlighted on the spreadsheet before accessing the Reports menu.
  • If you have entered Class Information, the teacher name and subject will be displayed. In this report, the subject appears left of the grade information and the teacher name and class information appears in the lower right corner.
  • The report displays summary information for each term and overall.
  • Teacher comments and attendance dates are displayed for each subject.

1. Click Reports > Report Card Style-One Teacher > Term Averages and Grades.

2. Click Print > Print Report.

3. In the dialog box, click the gradebooks that you want to include in the report. The list of gradebooks appears on the right. The subjects will be printed in the order you have selected them.

multifile_report_15.jpg

Select gradebooks for report

4. Click OK.

5. Select the students you want to print. You will not choose the students you want to print until you reach this point.

a. You may select individual students by clicking each in the list on the left.

b. You can choose the Select All or Select None buttons on the right to select quickly all or none of the students.

multifile_report_16.jpg

Select student options

6. Click OK. Each student’s report will begin on a new page. The information from each subject gradebook will begin printing on the current page unless the information will not completely print on the page. Then, a new page will begin with the information in the header of the report printed again and the new subject information continuing.

The complete report is shown below. You must print the report to be able to view it. We suggest that you do print it for at least one student. You can make adjustments before you print for the entire class.

multifile_report_17.jpg

Report Card style student report

Printing a Single Term Report

This option is used to print easily information for a single term

The description for using the report is the same as in the earlier section Printing a Multi-File Report except for the following:

  • In the upper left corner of the report, the Final Grade and Average have been replaced with the name of the term and the term grade and average.
  • The assignments and subtotals refer only to the chosen term. The assignments are selected by the term number indicated for each assignment in the spreadsheet.

multifile_report_18.jpg

Single term progress report

1. Click Reports > Multi-File Progress-One Teacher > Single Term Only.

2. Click Print > Print Report.

3. In the dialog box, click the gradebooks that you want to include in the report. Click Add to List. The list of gradebooks appears on the right. The subjects will be printed in the order you have selected them.

4. Click OK.

5. Select the students you want to print. You will not choose the students you want to print until you reach this point.

6. Click OK. Each student’s report will begin on a new page. The information from each subject gradebook will begin printing on the current page unless the information will not completely print on the page. Then, a new page will begin with the information in the header of the report printed again and the new subject information continuing.