How Students are Added to a Class
With EGP Web, the student roster in a class is automatically maintained to always match the information on Edline. So, when a student is added to your class on Edline, the student will be automatically added to your class in EGP Web at the start of the next session. Likewise, when a student is deleted from Edline, the student will be automatically withdrawn (not deleted) from your gradebook.
You cannot manually add a student directly to your gradebook. Although you can temporarily delete a student or change the student’s active/withdrawn status directly in your gradebook, at the start of the next session EGP Web will re-add the student or change the student’s status to match the roster data on Edline.
If the roster in your gradebook appears to be incorrect, please contact your school’s EGP Web administrator.
Copying Student Information to Other Classes
The Copy Class Data tool can be used to copy selected student information from one class to another. One typical use of this tool is to copy scores when a student has been transferred from one section to another. Another typical use is to copy record information (i.e. email addresses, parent names, phone numbers, book numbers, etc.) from one term or subject to another to avoid retyping.
It is important to note that this tool will not copy the student. In other words, unless the student is already present in the COPY-TO class, no student data will be transferred.
To copy student information from one class to others:
- Choose Copy->Students from the Tool menu or click the Copy Class Data tool and select the Students tab.
- In the upper-left list, select the class to copy from.
- In the lower-left list, select the classes to copy to. Be sure that you don’t select the class that is selected in the upper list. To select multiple items, hold down the shift, ctrl (Windows) or command (Macintosh) key while clicking.
- Select the students you wish to copy in the list on the right.
- Check all of your settings to ensure that you are copying the right students to the right classes.
- Click the Copy button. A window will open allowing you to select the specific student data to be copied. Select all desired data and click the Copy button.
Managing your Students in EGP Web gradebooks
Certain student information can be modified in student records. You can also change the order of your students, delete withdrawn students, change their withdrawn status and transfer their data. This section explains how to perform these basic tasks.
To change a student’s record data:
- Open the record by double-clicking on the student’s name in any chart except the seating chart.
- Edit the name or other data. Click Done. Note: a student’s last name and ID cannot be edited.
- Repeat these steps for each class in which the student data should be changed.
To change the order of your students, do one of the following:
- Press on a student’s name in the score, attendance or student chart and drag up or down.
- Choose Sort Students from the View menu. You can sort in a variety of ways.
- Click the Sort tool to sort by name. In the seating chart this tool sorts randomly.
To withdraw a student:
Although it is possible to directly withdraw any student in a class, EGP Web will automatically re-activate the student if he or she is still present on Edline. However, once a student has been removed from Edline, EGP Web will automatically set the status of the student to WD (grayed) – the student will remain in the class but will become grayed. If you like, you can change the status from WD (grayed) to WD (hidden) so that the student no longer appears in the roster but the data are still maintained in case they must be accessed later. Here’s how:
- Open the student’s record by double-clicking on the student’s name in one of the charts.
- Use the Status menu to select WD (hidden) and click Done.
- Repeat these steps for each class in which the student is to be withdrawn.
To delete a student:
Although it is possible to directly delete any student in a class, EGP Web will automatically re-add the student if he or she is still present on Edline. However, once a student has been removed from Edline and EGP Web has automatically changed the student’s status to WD (grayed), if the data are no longer needed and if permitted by school policy, you may delete the student from your gradebook. Here’s how:
To delete a WD (grayed) student:
- Click on the student’s row number (to the left of the name) in one of the charts.
- Click the Delete tool or press the delete key.
- Repeat these steps for each class in which the student is to be deleted.
To delete a WD (hidden) student:
- Choose Delete Student from the Tool menu.
- Select the students in the list. Click the Delete button.
- Repeat these steps for each class in which the student are to be deleted.
To transfer a student when classes match:
If the two classes match exactly (assignment order, assignment settings, calendar settings, score footnotes, etc.), it is easy to transfer a student using the Copy Class Data window. Refer to the section titled Copying Student Information to other Classes for help with this. You could also use basic copy and paste as follows:
- Select the student’s row number (to the left of the name) in one of the charts.
- Choose Copy from the Edit menu.
- Switch to the class the student is transferring to. If this class is in another gradebook, be sure you don’t quit Easy Grade Pro. Rather, choose Close from the File menu and then open the other gradebook.
- Select the row number where you want to insert the student.
- Choose Paste from the Edit menu.
To transfer a student when classes do not match:
Transferring a student is more difficult when the classes don’t match. If possible, print out scores and attendance charts and retype the data into the proper columns. If this is not be possible, you may want to add a new assignment column used solely to give the student a transfer grade. Use an assignment name like Tommy’s Transfer Grade. Set the assignment’s maximum score to 100. Set the assignment’s points value to the sum of all the points currently in the class. This will ensure that the student’s transfer grade has the same weight as all the assignments currently in the class. Set the assignment’s progress report option to Include if student has score. In the score cell for this student, enter the transfer percent. If you use category weighting in the class, you may need to follow these steps for each of the categories.
Adding Assignments in EGP Web
Assignments can be added to a class by typing, or by copying from another class. This section explains how to add assignments by typing.
- Open the Records window to the first empty assignment record. There are three ways to do this: select Add Assignment from the Tool menu, click the large Add Assignment button in the score or assignment charts or click the Add Assignment tool .
- Type the assignment Name and press tab.
- Type the assignment’s Maximum Score and press tab. Type the assignment’s Points. Ignore these fields if the assignment is being used for extra credit or is a nongraded item.
- Select the assignment’s due date. The calendar is initially set to the current date. If the date showing is not the current date, the computer’s clock may be improperly set or its clock battery may be dead.
- Select the assignment’s category. The category is used in summaries, reports and in grading (if categories are weighted). To edit categories, choose Class Options from the Edit menu and select the Category tab.
FAQ: Why are the dates wrong on the calendars and in the charts?
FAQ: What are maximum score and points? How should I set them?
FAQ: If I use category weighting, does it matter how I set assignments points?
- Select the Special Status option. Special status options include the following:
• Normal. No special action is taken.
• Extra credit. Any score entered for a student will increase the number of points the student has earned without increasing the number of points possible. In other words, the student’s average will go up. Students without scores are unaffected.
• Can be dropped. Easy Grade Pro will drop this assignment for a student if, by dropping it, the student’s overall percent is improved more than by dropping any other assignment that can be dropped. A letter d is drawn next to a dropped score. Easy Grade Pro will drop the single, most-damaging score for a student among assignments whose status is Can be dropped unless you have set dropping options in the Class Options window.
• Not for grade. The assignment will not be included when determining grades. It can be used for recording items such as whether a progress report has been returned. It can also be used to temporarily turn off a group of assignments so that they do not influence the overall grades.
• (-) Negative Points. A score entered for a student will decrease the number of points the student has earned without decreasing the number of points possible, causing the average to go down. Students without scores are unaffected.
FAQ: Why can’t I change the status on one of my assignments? It is stuck on Normal.
- Select the Display Scores option. Use this to set whether the scores will appear as scores, percents or grades in the score chart. A pop up menu in the score chart can override this setting.
- Select the Progress Report option. Progress report options include the following items:
• Include Assignment. The assignment will be included on every progress report whether the student has a score or not.
• Include if Student has Score. The assignment will be included only if the student has a score. This option allows you to add columns to your score chart that only apply to one or some students. It also allows you to enter assignments in advance and prevent them from appearing too soon in progress reports.
• Exclude Assignment. The assignment will not be included in any progress report.
- (Optional) Select one or more standards from the Standards menu. If there are standards in this class, you can link up to ten of them to an assignment. By linking a standard, you will be able to enter rubric scores on this standard in the Standard chart.
- (Optional) Enter text in the Note field. Text could include the assignment objective or purpose. It can also be used in conjunction with custom filters to allow you to show or hide the assignment based on any criteria that you choose.
- Select Next Assignment >> to move to the next assignment or select Done.
Copying Assignments in EGP Web
If you teach more than one section of a subject, be sure to use the Copy Class Data tool to copy your assignments from one class to others. This can save you lots of time and help ensure that your assignments are consistent across classes.
To copy assignments from one class to others:
- Choose Copy->Assignments from the Tool menu or click the Copy Class Data tool and select the Assign. tab.
- In the upper-left list, select the class to copy from.
- In the lower-left list, select the class(es) to copy to. Be sure that you don’t select the class that is selected in the upper list. To select multiple items, hold down the shift, ctrl (Windows) or command (Macintosh) key while clicking.
- Select the assignments you wish to copy in the list on the right. Use the blue arrow button to select or deselect all list items.
- Check all of your settings to ensure that you are copying the right assignments to the right classes.
- Click the Copy button.
Managing your Assignments
You can change the name or other data in an assignment’s record. You can change the order or delete your assignments. This section explains how to perform these basic tasks.
To change an assignment’s name or other record data:
- Open the assignment’s record by double-clicking on the assignment’s name in the score or assignment chart.
- Edit the name or other data. Click Done.
To change the order of your assignments, do one of the following:
- Press on an assignment’s name in the score or assignment chart and drag to the new location.
- Choose Sort Assignments from the View menu. You can sort by name, date, and category.
To delete a single assignment:
- In the score chart, click the assignment’s column number.
- Click the Delete tool or press the delete key.
To delete multiple assignments:
- Choose Delete Assignment from the Tool menu.
- Select the assignments to be deleted in the list. Click the Delete button.