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Blackboard Help

Upload School Setup Files

When setting up Edline for the first time or for a new school year, you must upload teacher, student, class, and schedule data to Edline. Although you can upload other types of files for other purposes in Edline, the four required files to setup Edline include Teachers, Students (with an auto-creation of parents), Classes, and Schedules.

Please follow the instructions sent by the Blackboard Technical Support team when configuring Edline. The instructions will be tailored to your specific district or school. You may be provided with a tool that extracts the data from your Student Information System (SIS), or your SIS may export the data directly to Edline. If your Edline instructions require you to export the data from your SIS, review your school software for instructions on how to create the data files. The format for each of the files is included in this topic.

How to Upload the Setup Files

If your Edline Setup Letter did not provide you with a link to download LiveLink to upload your data, you can use the Quick Sync feature included in this topic.

Watch a Tutorial

Uploading School Data

  1. From the menu bar on the homepage, select Tools, and then select Quick Sync.
  2. Upload the teachers to Edline by completing the following steps:
    • Click Browse to search for the file that contains the teachers.

      The format for the teachers file is detailed in the Format of Teachers File section.

    • In the Type of Data box, select Standard Teacher Upload.
    • Click Sync to preview the number of files that will be added.
    • Click Process to upload the information. The upload results will appear.
  3. Upload the students and parents to Edline by completing the following steps:
    • Click Browse to search for the file that contains the students.

      The format for the students file is detailed in the Format of Students File section.

    • In the Type of Data box, select Standard Student Upload (auto-create parents).
    • Click Sync to preview the number of files that will be added.
    • Click Process to upload the information. The upload results will appear.
  4. Upload the classes to Edline by completing the following steps:
    • Click Browse to search for the file that contains the classes.

      The format for the classes file is detailed in the Format of Classes File section.

    • In the Type of Data box, select Standard Class Upload.
    • Click Sync to preview the number of files that will be added.
    • Click Process to upload the information. The upload results will appear.
  5. Upload the schedules to Edline by completing the following steps:
    • Click Browse to search for the file that contains the schedules.

      The format for the schedules file is detailed in the Format of Schedules File section.

    • In the Type of Data box, select Standard Schedule Upload.
    • Click Sync to preview the number of files that will be added.
    • Click Process to upload the information. The upload results will appear.

Format of Teachers File

The teacher file contains the following fields (quotation marks ” preferred but not required):

"ID","LastName","FirstName","GradeLevel","SchoolId"

ID (Required field) — The user ID must be unique, even across user types. If your system uses the same IDs for users of different types (for example, there could be a teacher “003” as well as a student “003”) you must change one of the user IDs to be different. This step can be accomplished by adding a character that indicates the user type (for example, “T_003” vs. “003”).

Last Name (Required) — Teacher’s last name.

First Name (Required) — Teacher’s first name.

Grade level (Optional) — Not used for teachers, but an empty string must be included as a placeholder.

School ID (Required for uploading more than one school, such as for district uploads. NOT required if you are using Edline for one school only!) — School number or unique identifier (of the school) of which the user is a member. We use “schoolid1″ as the sample school ID below, but most school IDs use integers like 12, or 24, or 125. The School ID will NOT be available for single schools.

Example of teacher file (quotation marks ” preferred but not required):

"001","Lam","Shaun","","schoolid1"
"002","Reno","Jean","","schoolid1"
"001","Long","Sally","","schoolid2"
"002","Rein","Jorge","","schoolid2"

Format of Students File

When uploading data for the first time or for the new school year, the next user files to upload after the teachers are the students. Edline enables you to auto-create the parent accounts with the student file so you do not need to create a list of the parents.

The format for a list of students is the following (quotation marks ” preferred but not required):

"ID","LastName","FirstName","GradeLevel","SchoolId"

ID (Required field) — The user ID must be unique, even across user types. If your system uses the same IDs for users of different types (for example, there could be a teacher “003” as well as a student “003”) you must change one of the user IDs to be different. We recommend that you preface your user IDs with a character that indicates the user type (for example, “T_003” vs. “003”).

Last Name (Required) — Student’s last name.

First Name (Required) — Student’s first name.

Grade level (Optional) — The grade level field is optional but strongly recommended where available. If the grade level field is not provided, an empty string must be included as a placeholder.

School ID (Required for uploading more than one school, such as for district uploads. NOT required if you are using Edline for one school only!) — School number or unique identifier (of the school) of which the user is a member. We use “schoolid1″ as the sample school ID below, but most school IDs use integers like 12, or 24, or 125. The School ID will NOT be available for single schools.

Example of student file (quotation marks ” preferred but not required):

"01424","Jones","Cathy","08","schoolid1"
"01437","Simpson","Chelsea","08","schoolid1"
"01424","James","Cathy","08","schoolid2"
"01437","Shore","Chelsea","08","schoolid2"

Format of Classes File

When uploading data for the first time, or for the new school year, after adding the user files the next step is to upload the class files. These files will include the teachers assigned to instruct them.

The format for a list of classes is the following (quotation marks ” preferred but not required):

"ClassID","Class Name","TeacherID","SchoolId"

Example of class file (quotation marks ” preferred but not required):

"Eng404","Senior English","001","schoolid1"

Each class record must appear on a separate line, and all fields are required.

The class ID should be a unique identifier that corresponds to a single classroom (a particular class of enrolled students taught by a particular teacher). In many cases, the class ID is a combination of several fields, for example, course_section, or course_section_session. Class records should be grouped by school.

Teachers are automatically provided with super user permissions for their assigned classes.

Format of Schedules File

When uploading data for the first time, or for the new school year, after adding the user and class files the final step is to upload the schedule files. These files link the students to their classes.

The format for class rosters is the following (quotation marks ” preferred but not required):

"ClassID","StudentID","SchoolId"

Example of roster/schedule file (quotation marks ” preferred but not required):

"Eng404","01437","schoolid1"

Each record must appear on a separate line, and all fields are required. The ClassID, StudentID pairs may be sent in any order. For example, you can send all the records in one class, then the next class, and so on; or all the records for one student, then the next, and so on; or any other order which is convenient as long as they are grouped by school.