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Blackboard Help

Set School Permissions

By setting the permissions at the school level, the school’s super user can determine if a specific user at the school will be allowed permission to complete certain activities at the school level website. Some examples of different settings include whether or not the user can view private reports for students, whether or not the user can add documents to the school’s website, and whether or not the user can change the Edline website design.

How to Open the School Level Permissions

Only a district super user and a school super user can set the permissions for the school users. The super user must be signed into the school level of the Edline website.

  1. From the homepage menu bar on the school website, select Tools, and then select Manage Users to access the User List page.
  2. Select the users to change their permissions, and select the Permissions menu to access the School Member Permissions page.
  3. To set a user’s particular permission, click either the Yes or No option next to the permission.
  4. Click Update to save the changes.

Permissions to Set at School Level

Prevent Private Reports Viewing

  • Permission: Prevent this user (and any associated parents) from viewing the user’s private reports in this group?

    Default is set to No.

  • Description: Set a specific user’s permission so that person cannot view private reports. Typically this permission applies to students and parents, and not district personnel. For example, if a school does not want a student and their parent to view grades that have been posted, but they do want them to be able to sign into Edline to view assignments and class info, the school can set this permission to Yes to prevent their viewing of the reports.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Allow Course Recommendations

  • Permission: Should user be a course request recommender who is allowed to recommend courses for student course requests?
    Default is set to No.
  • Description: Allow a specific user (such as teachers or counselors) to recommend courses to students. Typically this permission applies at the school level. As a result, if a district super user sets this permission for teachers at a school building, they will be able to recommend courses if the school has the Course Request module.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Allow Course Updates

  • Permission: Should user be a course request modifier who is allowed to enable and modify course requests?

    Default is set to No.

  • Description: Allow a specific user (usually principals or counselors at the school buildings) to update the course requests the students may have selected for themselves. Typically a district super user would set this permission on the school level. As a result, enabled principals and counselors can finalize course request submissions for students.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Allow New Group Creation

  • Permission: Should user be a group creator who is allowed to create a new group under this group?

    Default is set to No.

  • Description: Allow a user to create new groups (classes, sports, activities) on the Edline website. For example, if you would like to allow someone to create departmental staff websites (groups) on the district website, or activities on a school website, set this permission to Yes.
  • Group Level: District, School, Class, Other Groups
  • Who Can Set: District Super User, School Super User, Teacher (Class Super User), Group Super Users

Set Document Capabilities

  • Permission: Should user be a document manager who is allowed to create documents without superuser approval, and to approve, reject, or delete any document on this group home page and all its subfolders?

    Default is set to No.

  • Description: Allow a user to create, modify, approve, reject, and delete documents on the Edline website at the group level depending on which group you have chosen. For example, you may allow a school secretary to create documents on the school homepage. You might also give this permission to a user for a specific group, such as a library.
  • Group Level: District, School, Class, Other Group
  • Who Can Set: District Super User, School Super User, Teacher (Class Super User), Group Super Users

Allow Group Design Changes

  • Permission: Should user be allowed to manage design in groups where the user is a superuser?

    Default is set to No.

  • Description: Allow a super user of a class (teacher), sport (coach), club, or other group to update the design for their specific webpage.

    As long as Yes is selected in either the District Member Permissions page or the School Member Permissions page, the users will be able to change the design for their group. To set this permission globally for all teachers and group leaders, see Set Edline Group Policies.

  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Allow Sending Mass Emails

  • Permission: Should user be a super emailer who is allowed to send email to this entire group?

    Default is set to No.

  • Description: Allow a user to send a mass email to members of the group. For example, if you want to send a message to users at one or more schools in the district, set this permission at the district level to allow the user to send mass emails to administrators, teachers, parents, and students at different schools.
  • Group Level: District, School, Class, Other Group
  • Who Can Set: District Super User, School Super User, Teacher (Class Super User), Group Super User

Set as Password Manager

  • Permission: Should user be a password manager who is allowed to change other users’ passwords and manage activation codes?

    Default is set to No.

  • Description: Allow a user to be a manager of passwords and Edline activation codes for the district and schools. This feature enables each school to have someone in charge of passwords if students or parents forget their account information for Edline.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Set as Report Manager

  • Permission: Should user be a private report manager who is allowed to enable and disable which students and parents can see their own private reports in this group?

    Default is set to No.

  • Description: Set a specific user’s permission to prevent students or parents from viewing their private reports. Some private schools request this capability to hide report cards until tuition is fully paid.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Allowing Users to Upload Data

  • Permission: Should user be able to upload user data (users, classes, etc.) and school-wide private reports to this district, especially from LiveLink or Desktop Tools? Teachers do NOT need this permission to post gradebook reports.

    Default is set to No.

  • Description: Allow a user to help upload data to Edline. A super user may want to provide this capability to another employee who will be assisting with data or report uploads.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Set as a Super Viewer

  • Permission: Should user be a superviewer who can view all users and all info in this group?

    Default is set to No.

  • Description: Allow a user to view all user’s private reports and information in the group, just like a super user can, however the viewer cannot change any data. For example, this permission can be set at the school level so the user can view the information of all the users at the school; or the permission can be set at the group level so the user can only view the information of all the users in the group.
  • Group Level: District, School, Class, Other Group
  • Who Can Set: District Super User, School Super User, Teacher (Class Super User), Group Super Users

Set as Site Coordinator

  • Permission: Should user be a site coordinator who can do anything (except run uploads and manage page designs) for this Group?

    Default is set to No.

  • Description: The site coordinator permission provides a staff member with all the rights of a super user, except a site coordinator cannot complete data uploads, cannot access teacher gradebooks, cannot manage design of Edline pages, and they cannot change super user information.
  • Group Level: District, School
  • Who Can Set: District Super User, School Super User

Set Gradebook Manager

  • Permission: Should user be a gradebook manager who can edit any gradebook in this school and its subgroups?

    Default is set to No.

  • Description: This permission is only available if your school uses an Edline gradebook. This permission provides a user with editing privileges to gradebooks in this school. It also provides them with complete management of all aspects of the gradebook such as exporting or the ability to manage the settings (grade scales, Term dates) and push them out to teacher gradebooks.
  • Group Level: School
  • Who Can Set: School Super User

Set to Download Gradebooks

  • Permission: Should this user trigger the downloading of all classes gradebooks in the school when they open SiteReporter?

    Default is set to No.

  • Description: This permission is only available if you have the Site Reporter module at your school. The permission provides the user with the ability to download the school gradebooks when they run SiteReporter.
  • Group Level: School
  • Who Can Set: School Super User

Set Gradebook Superviewer

  • Permission: Should user be a gradebook superviewer who can view (but not change) any gradebook in this school and its subgroups?

    Default is set to No.

  • Description: This permission is only available if you have incorporated an Edline gradebook. This permission provides a user with view-only privileges to gradebooks in this group.
  • Group Level: School
  • Who Can Set: School Super User