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Blackboard Help

Availability of Content

Whenever you add any type of content to your district, school, class, sport, or other activity webpage, you can determine who can view the information, and set which webpages will display the content and when.

How to Add Documents to More Than One Webpage

The Multiple Posting section available in the Create/Modify Document page enables you to determine which groups to add your document. This feature enables teachers who teach the same course to more than one class to create the document only once and post it in one step to all the classes they teach, and it enables the super user of a district to post content to multiple schools. Use this feature to multi-post any documents, links, news, RSS feeds, discussion groups, and blogs.

  1. From the Create/Modify Document page, select the groups to view the document from the Available Groups box in the Multiple Posting section.

    To multi-post to groups, the user must be a member of the group and have editing permissions, like teachers for their classes. By default, a school super user will see all classes in their list, but not other groups.

  2. Click Add.

    To remove a group from viewing the document, click the group name in the Additional Posted Groups box and click Remove.

  3. Click Save and Return to save the changes.

How to Add a Calendar Event to More Than One Location

You can save a calendar event to several group webpages, such as multiple classes, sports, or activities. This feature has been designed especially for teachers with multiple classes for the same subject, with the same testing schedules; and for districts posting an event to multiple schools.

  1. Open the webpage that contains the event you want to multi-post, and click Calendar.
  2. Click List Items and then click Edit for the event you want to modify.
  3. From the Create/Modify Document page, expand the Multiple Posting area, and select any additional school, class, or group to add the calendar event to from the Available Groups box.

    You can also double-click any school, class, or group name listed to move it to the Additional Posted Groups box.

  4. Click Add.

How to Set Folder Level Policies

You can determine which user types will be able to add documents to the folder. This setting is not required for managers of a group (such as a teacher of a class), but will be required for other users who are to post documents in the folder (students, parents, other staff). Use this feature to set policies for folders and slide shows.

  1. Open folder where you would like to change the policy.
  2. From the Tools menu, select Manage Folder.
  3. From the Modify Folder page, click Folder Policies from the Folder Management section to access the Folder Policies page.
  4. Check the user types to have permissions to post documents to the folder.

    You may not want to set the document creation policy at a particular user-type level. Setting this policy can result in numerous users entering the same information, or information that needs to be available to users may not appear until it is actually approved, causing a delay. It is highly recommended that you select a particular user to be a document manager as set through the user’s Member Permissions page. See the Setting Edline Group Permissions topic for more information.

  5. Click Update to save the changes.

How to Restrict the Visibility of a Document

Except for special types of documents (such as online quizzes), all documents you create are automatically visible to the public, which means the document is available to anyone who accesses the website. You can change the visibility of a document to be restricted to a specific user type. Use this feature to set the visibility of documents, links, news, RSS feeds, discussion groups, and blogs.

Watch a Tutorial

Setting Visibility for a Folder or Document

  1. From the Create/Modify Document page, click Change Visibility in the Document Visibility section.
  2. Select the visibility options in the Basic Visibility Options section and/or the Advanced Visibility Options section that meet your needs:
    • Select Public to allow anyone to view the document.
    • Select Limited to select the types of users who can view the document. From the drop-down selection, choose whether those users are limited to your particular group, school, or district. Select the types of users who can view the document. These users will be required to sign into Edline before viewing the document from the website.
    • Select Private to set the document for a specific user only. Type the User ID or Screen Name assigned to the user. THIS SETTING CANNOT BE REVERSED!

      For security reasons, a private document cannot be changed to public without contacting Edline’s technical support.

    • Select No additional restrictions to disable advanced visibility options.
    • Select Show from _ until _ to set the document so that it will be visible for a specific date range, and then be hidden to users after the date range passes. Type or select the dates in the fields.
    • Select Show via Site Designer, but hide in lists for super users and design managers. This setting is used for website design purposes.
    • Select Hide completely to set the document as personal. The document will only be available to you, super users, super viewers, and site coordinators.
  3. Click Update.

How to Restrict the Visibility of a Calendar Event

All events created on Edline automatically have visibility set so that the public can see them, which means the calendar is visible to anyone who accesses your website. The visibility of any event can always be changed to restrict access to a specific user type.

  1. From the district, school, group, sport, or activity home page, click Calendar.
  2. Click List Items and then click Edit for the event you want to modify.
  3. From the Create/Modify Document page, click Change Visibility in the Document Visibility section.
  4. Select the visibility options in the Basic Visibility Options section and/or the Advanced Visibility Options section that meet your needs:
    • Select Public to allow anyone to view the calendar event.
    • Select Limited to select the types of users who can view the event. From the drop-down selection, choose whether those users are limited to your particular group, school, or district. Select the types of users who can view the event. These users will be required to sign into Edline before viewing the event from the website.
    • Select Private to set the event for a specific user only. Type the User ID or Screen Name assigned to the user. THIS SETTING CANNOT BE REVERSED!
    • Select No additional restrictions to disable advanced visibility options.
    • Select Show from _ until _ to set the event so that it will be visible for a specific date range, and then be hidden to users after the date range passes. Type or select the dates in the fields.
    • Select Show via Site Designer, but hide in lists for super users and design managers. This setting is used for website design purposes.
    • Select Hide completely to set the event as personal. The event will only be available to you, super users, super viewers, and site coordinators.
  5. Click Update.

How to Restrict the Visibility of a Folder

All folders you create are automatically set as visible to the public, which means the folder is available to anyone who accesses the website. You can change the visibility of any folder or slide show to be restricted to a specific user type if you choose.

Watch a Tutorial

Setting Visibility for a Folder or Document

  1. Open folder where you would like to enable permissions for a user.
  2. From the Tools menu, select Manage Folder.
  3. From the Modify Folder page, click Change Visibility in the Folder Visibility section.
  4. Select the visibility options in the Basic Visibility Options section and/or the Advanced Visibility Options section that meet your needs:
    • Select Public to allow anyone to view the folder.
    • Select Limited to select the types of users who can view the folder. From the drop-down selection, choose whether those users are limited to your particular group, school or district. Select the types of users who can view the folder. These users will be required to sign into Edline before viewing the folder from the website.
    • Select Private to set the folder for a specific user only. Type the User ID or Screen Name assigned to the user. THIS SETTING CANNOT BE REVERSED!
    • Select No additional restrictions to disable any advanced visibility options.
    • Select Show from _ until _ to set the folder so that it will be visible for a specific date range, and then be hidden for your students after the date range passes. Type or select the dates in the fields.
    • Select Show via Site Designer, but hide in lists for super users and design managers. This setting is used for design purposes.
    • Select Hide completely to set the folder as personal. The folder will only be available to you, super users, super viewers, and site coordinators.
  5. Click Update