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Blackboard Help

Add Calendar Events

Events can be added to any calendar on Edline. The permission to add these Calendar events is available to super users in charge of web pages. Here are some examples:

  • District calendars can include school district meetings and educational conferences (added at the district level by the district super user).
  • School calendars can include parent-teacher conferences, open house events, and student after-school programs (added at the school level by the school super user). Many schools appoint someone other than the school super user to be responsible for updating a particular calendar. This option will require enabling editing permissions in the Calendar section for the designated employee to be able to add events.
  • Class calendars can include homework assignments, tests, and upcoming field trips (added at the class page level by the teacher).
  • Sport calendars can include games, practices, and award ceremonies (added at the sport page level by the coach).

You can add events to calendars in several ways. Blackboard recommends that for most items that are part of other sections such as news, or tests and assignments, you first open the folder for that section, create the document, and then add a date to the document.

How to Quick Add Calendar Items

You can add an event directly through the homepage of your website. Complete the following steps to use the Quick Add feature to add a calendar event to your webpage.

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Adding a Calendar Event

  1. From the Edline menu bar, click Edit This Page to access the edit mode.
  2. Click the Quick Add File:en-us/Edline/030_Teacher/060_Calendars/030_Add_Calendar_Events/quickaddicon.jpg icon in the Calendar section.

    Image illustrating associated text

  3. Type the name of the event in the Enter Title box.
  4. Type the date for the event, or select the date from the drop-down calendar list icon. The current date is the default.
  5. Type the event information in the Enter Content area.
  6. Click the Save File:en-us/Edline/030_Teacher/060_Calendars/030_Add_Calendar_Events/save-checkmark.jpg icon.

How to Add Events to a Calendar

For calendar events with more details, such as recurring quizzes or meetings, or events with links to more information, complete the following steps.

  1. Open the webpage or folder for the calendar where you want to add an event.
  2. From the Edline menu bar, click Edit This Page to access the edit mode.
  3. Click the Add an item to this box File:en-us/Edline/030_Teacher/060_Calendars/030_Add_Calendar_Events/addicon.jpg icon in the Calendar box.
  4. Type the name of the event in the Event Title box. This title will appear on the calendar.
  5. Click Create Now to access the Create Document page.
  6. Select a category for the event from the Category/Folder list. For example, if you are a teacher and you are setting the date of a test that you did not create in the Tests folder, you can select the Test category now to place it in the folder as well as on the calendar. Categories allow users viewing the calendar to highlight specific types of events. Every folder you create in the Contents section of your webpage will be available in this list.

    Organizing events using the Category/Folder classification is important because it enables your students and parents to highlight specific types of events in their own Combined Calendar. For example, a parent can highlight all homework assignments from all teachers on their child’s Combined Calendar if teachers have placed all the homework in the Assignments folder on their own class web page.

  7. Type a brief summary for the event in the Document Summary box. The summary appears in the Calendar section on the webpage, and as a pop-up description on the Calendar page if a user hovers over the event.
  8. Type where the event will occur in the Event Location box.
  9. Type or select the date for the event in the Calendar Date box. If you are creating an event that is recurring, click Event Recurrence.

    You can add a start and stop date to a recurring event using the Document Visibility section on the page. It is not advisable to add a stop date to an event you plan to use again next year.

  10. Schedule the time for the event by selecting the starting time from the Begin Time box and the end of the meeting in the End Time box.
  11. Click Save and Return to add the event.
  12. Click Done to exit the edit mode.

    Use the Save and Add Another button to quickly add multiple events in a single session.

How to Set an Event as Recurring

When creating or updating a calendar event, you can set the event as recurring on a specific date, week, or monthly basis.

  1. From the Create/Modify Document page, click Event Recurrence.
  2. Type or select the last date of the event occurrence in the End Date box.
  3. Select the days of the week when the event occurs. Clear the days when the event will not occur.
  4. Select how often the event occurs by completing the following steps:
    • Select Every Week for a weekly event.
    • Select Every # Week for an event that occurs every specific number of weeks. Select the number of weeks.
    • Select Week(s) of Month for a meeting that occurs during a specific week of the month. Select the specific week.
  5. Click Save and Return to update the Create/Modify Document page.

How to Add Additional Content to a Calendar Event

You can add additional information about any event on the calendar. For example, if you want to attach a form or travel directions to a specific event, you can add an attachment. When a user clicks on the actual event title on the calendar, the additional information will display.

  1. Open the webpage where you want to add content to a calendar, and click Calendar.
  2. Click List Items and then click Edit next to the event you want to modify.
  3. Depending on what you want to add, complete one of the following procedures.

How to Enter Additional Text for an Event

  1. From the Create/Modify Document page, click Enter Text By Hand in the Add Content area.
  2. Type and format the text for the event in the text box.

    When you type the text, the first 150 characters will be used as an automatic document summary viewable to other users. You can overwrite the summary by clicking the Summary Info option in the menu bar.

  3. Type or select any web links for the event in the Link to the following URL box.

    Type in any external URL to link to another website, or use the Link To button to add a link to an internal Edline webpage.

  4. To add a single image to the document, click Browse in the Upload Image or Video box.

    Edline recommends that any uploaded images be no larger than 2 MB. If you are having problems uploading large files, it may be the speed of your network.

How to Attach an Existing Document to an Event

  1. From the Create/Modify Document page, click Import an existing file in the Add Content area.
  2. Click Browse to search for the file in the Import Existing File box.
  3. Click Import.

How to Attach a Web Page to an Event

To attach web pages to an event, you must first save all the web files into a .zip file.

  1. From the Create/Modify Document page, click Upload a web document in the Add Content area.
  2. Click Browse to search for the zip file containing the web pages in the Upload a Web Document box, and click Upload.

    The document you upload must be a zipped web document that contains any images, html files, or any other associated files for the web page to be uploaded.

  3. Type the Default starting Page for the web document. (Optional)

How to Add an Event to More Than One Location

You can save a calendar event to several group webpages, such as multiple classes, sports, or activities. This feature has been designed especially for teachers with multiple classes for the same subject, with the same testing schedules; and for districts posting an event to multiple schools.

  1. Open the webpage that contains the event you want to multi-post, and click Calendar.
  2. Click List Items and then click Edit next to the event you want to modify.
  3. From the Create/Modify Document page, expand the Multiple Posting area, and select any additional schools, classes, or groups to add the calendar event to from the Available Groups box.

    You can also double-click any school, class, or group name listed to move it to the Additional Posted Groups box.

  4. Click Add.

    To remove an event from a group where it was previously multi-posted, click the group name in the Additional Posted Groups box and click Remove.

How to Restrict the Visibility Calendar Events

All events created on Edline automatically have visibility set so that the public can see them, which means the calendar is visible to anyone who accesses your website. The visibility of any event can always be changed to restrict access to a specific user type.

  1. From the district, school, group, sport, or activity home page, click Calendar.
  2. Click List Items and then click Edit next to the event you want to modify.
  3. From the Create/Modify Document page, click Change Visibility in the Document Visibility area.
  4. Select the visibility options in the Basic Visibility Options area and/or the Advanced Visibility Options area that meet your needs:
    • Select Public to allow anyone to view the calendar event.
    • Select Limited to select the types of users who can view the event. From the list box, choose whether those users are limited to your particular group, school, or district. Select the types of users who can view the event. These users will be required to sign into Edline before viewing the event from the website.
    • Select Private to set the event for a specific user only. Type the User ID or Screen Name assigned to the user. THIS SETTING CANNOT BE REVERSED!
    • Select No additional restrictions to disable advanced visibility options.
    • Select Show from _ until _ to set the event so that it will be visible for a specific date range, and then be hidden to users after the date range passes. Type or select the dates.
    • Select Show via Site Designer, but hide in lists for super users and design managers. This setting is used for website design purposes.
    • Select Hide completely to set the event as personal. The event will only be available to you, super users, super viewers, and site coordinators.
  5. Click Update.