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Blackboard Help

Manage Courses

When creating a course, Blackboard Learn requires only two course properties: a course name and a course ID. However, several other course properties control important aspects of courses, such as when they are available, whether guest users are permitted, and where the course appears in the course catalog.

You can edit course properties to provide settings that were not included when the course was created. For example, courses created in batch might have only a button style and an announcement in addition to the required course name and course ID. Courses created by copying source courses might require a different banner image or availability time period.

Courses can also be merged, becoming child courses in a larger course set, appearing in the course listing under the master course. Child courses are marked as unavailable, and must remain that way, but can be managed in the master course.  Active courses (courses with student submissions) should never be made into a child course of a merge course relationship.

How to View or Edit Course Properties

Child courses have limited options in the contextual menu and need to be managed from their associated master courses.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. On the Courses page, access the contextual menu.
  4. Select Edit.
  5. Edit the course properties. You cannot change the course ID. To learn more about course properties, see Creating Courses.
  6. Click Submit.

How to Merge and Separate Child Courses

Instructors who teach multiple sections of the same course may prefer to manage those sections through a single master course with associated child courses.  Active courses (courses with student submissions) should never be made into a child course of a merge course relationship.

In the course listing, master and child courses are always displayed together, with child courses indicated by an up arrow in the status column, pointing to the master course. New content must be managed from the master course. Child courses are marked as unavailable, but can be managed through the master course.

To edit or manage a child course only, it needs to be separated from its master course.

Upon being merged, all enrollments in the child course are replicated in the master course, and any future enrollment changes in the child course are also synchronized automatically with the master course. Duplicate student enrollments are reported and ignored. Users in other roles, such as grader, teaching assistant, or guest, are assigned roles based on the last time they are added to the master course. To learn more, see Managing Enrollments.

Merging Courses

There are two ways to merge courses. One method is to select courses and merge them into a new master course.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. On the action bar, point to Create Course and select Merge Enrollments.
  3. Edit the course properties as if creating a new course. To learn more, see Creating Courses.
  4. Beside Add Child Courses click Browse to select the courses to be merged.
  5. Click Submit.

The second way to merge courses is to use an existing course as the master course and add child courses to it. A master course that already has one or more child courses can have additional child courses subsequently added as well.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. Point to the course ID of the course that is or will become the master course, and access the contextual menu.
  4. Click Edit. The Course Settings page displays.
  5. Select the check box for Select Courses to Merge to show the Child Courses section.

    You do not have to select this check box for existing master courses.

  6. In the Child Courses section, type the course ID of the child course to add to the master course. You can type multiple course IDs separated by commas. Alternatively, click Browse to open a pop-up window where you can search for courses.
  7. Click Submit.

Separating Courses

Separation removes a child course from a merged set of courses. The course itself is not deleted; rather, it becomes a distinct course. It is no longer associated with the merged set, and it contains no material from its former master course. The separated course retains both its content and enrollments from the moment it was separated out.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. Child courses are listed with their associated master courses and are designated with an arrow in the status column.
  4. Access the child course's contextual menu.
  5. Click Separate.
  6. On the Separate page, select an option for managing the child course's existing enrollments in the master course:
    • Remove Master Enrollments removes any enrollments that were added to the master course when the child course was originally merged with it. Choose this option if you do not want users enrolled in this course to remain enrolled in the master course. For example, choose this option if the course to be separated was accidentally merged into the set.
    • Retain Master Enrollments keeps the enrollments in the master course but marks them as unavailable. Choose this option if there is user data such as grades or assignment submissions that should be preserved in the master course.
  7. Click Submit.

How to Enable or Disable Course Structures

Course structures contain predefined course materials such as menu links, instructions, and content examples that help instructors jump-start their course organization. Blackboard administrators control whether this feature is available. To learn more, see Using Course Structures.

  1. On the Administrator Panel, in the Courses section, click Course Settings.
  2. On the Course Settings page, click Course Menu and Structures.
  3. On the Course Menu and Structures page, select the check box for Enable Course Structures. To disable them, clear the check box.
  4. Click Submit.

How to Enable or Disable Course Themes

Course themes add a background image to the course display and change the color of the user interface, including the course menu, buttons, and controls. The theme can be changed again at any time. Applying a theme does not affect course content or a chosen course structure.

Course themes are only available if your institution uses the Bb Learn 2012 system theme or has created a custom theme based on the Bb Learn 2012 system theme.

To learn more, see Using Themes.

  1. On the Administrator Panel, in the Courses section, click Course Settings.
  2. On the Course Settings page, click Course Themes and Icons.
  3. On the Course Themes and Icons page, select the check box for Enable Course Themes. To disable them, clear the check box.
  4. Click Submit.

How to Enable or Disable the Quick Setup Guide

The Quick Setup Guide helps instructors choose elements for their courses such as a course structure and a theme. They can also edit the course name and description, and access topics and video tutorials to help them learn more about building their courses.

You can choose whether the Quick Setup Guide should be shown when instructors enter their courses. If you choose to disable its appearance, instructors can access it from Control Panel > Customization > Quick Setup Guide. To learn more, see Using Course Structures.

  1. On the Administrator Panel, in the Courses section, click Course Settings.
  2. On the Course Settings page, click Quick Setup Guide.
  3. On the Quick Setup Guide page, select the check box for Do not show the Quick Setup Guide when entering a course to disable it. To enable it, clear the check box.
  4. Click Submit.

Make a Course Available or Unavailable

In the course search results, Blackboard Learn indicates unavailable courses with a red X. To make the course available, access the course's contextual menu and select Make Available.

To make a course unavailable, access the course's contextual menu and select Make Unavailable.

You can also disable courses in the database by using the Snapshot Command Line tool (Snapshot Command Line tool). Blackboard Learn indicates disabled courses with a circle with an X through it.

How to Add a Course to the Course Catalog

To appear in the course catalog, courses must be assigned to at least one category. Once a course has a category, Blackboard Learn automatically adds the course to the course catalog.

You can assign categories in the course properties when you create or edit a course or access the course's contextual menu and select Categorize.

You can also use the Categorize button on the Courses page. The Categorize button allows you to assign categories to one or more courses at a time.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. Select the check box of the course or courses to add to the catalog.
  4. Click Categorize.
  5. Optionally, replace any previously assigned categories with the new categories by selecting Replace any existing categorization of these courses with the categories selected below.
  6. Click a category to select it and click the right-pointing arrow to move it to the Selected Items list. To remove a category, select it and click the left-pointing arrow to move it back to the Items to Select list.
  7. Click Submit.

How to View Reports for a Course

Blackboard Learn provides several reports to help you monitor user activity in forums, groups, and content areas associated with courses. You can also view reports to see which course items are aligned with specific course standards or objectives.

Reports show the first 100,000 results.

The Event Tracking option must be set to Yes on the Setting Auto-Reporting Options page before Blackboard Learn can record course statistics. To learn more, see Setting Auto-Reporting Options.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. Access the course's contextual menu.
  4. Select Reports.
  5. Access the report's contextual menu and select Run.

    The Report Information section is read-only.

  6. In the Select Format drop-down list, select a format for the report results:
    • PDF: Select PDF to save the report in a PDF file on your computer. This is the default format.
    • HTML: Select HTML to view the report in your browser.
    • Excel: Select Excel to save the report in a Microsoft® Excel® file on your computer. This format does not include charts.
    • Word: Select Word to save the report in a Microsoft® Word file on your computer.
  7. Define the time period for which you are running the report. Type the Start Date and End Date directly into the boxes or click the calendar icon to select the dates from the calendar. Dates must be in the following format: mm/dd/yyyy
  8. To report on data for all users, do not click in the Select Users box. To limit the report to specific users, select one or more usernames.

    For Windows, to select multiple items in a list, press the SHIFT key and click the first and last items. To select items out of sequence, press the CTRL key and click each item needed. For Macs, press the COMMAND key instead of the CTRL key.

    Once you click in the Select Users box, you cannot clear the selection. Select all users to run the report on data for all users.

  9. Click Submit.

How to Add File Types for Use With Course Content Items

You can attach any type of file to a content item in a course. Blackboard Learn recognizes several file types by default and can open these files directly in the browser or an associated application. If Blackboard Learn does not recognize the file type, users can download the attached file and open it on their computers.

Programs Associated with File Types
Extension File Type Programs Associated with the File Type
aam Multimedia Macromedia® Authorware® plug-in

The AAM file is the starting point for a series of files that must be enclosed in a ZIP file.

aiff Audio Audio program

AIFF is an uncompressed audio format. AIFF files tend to be large.

asf Multimedia Microsoft® .NET™ Show

ASF files can contain audio, video, images, and text.

au Audio Real Audio Player™
avi Video Video player (Windows only)
doc, docx Text Microsoft® Word - word processor
exe Executable Executable file.

Executable files are applications. Some network security policies and firewalls might prohibit users from downloading executable files.

gif Image Graphics program or web browser
html, htm Web page HTML editor or web browser
jpg, jpeg Image Graphics program or web browser
jif Image Graphics program or web browser
mp3 Audio Audio program
mpe Audio/Video Audio program
mpg, mpeg Video Video player
moov, movie Movie QuickTime® movie
mov Video Movie or media player
pdf Text Adobe® Acrobat® Reader®
png Image Graphics editor or web browser
ppt, pptx, pps Slide show Microsoft® PowerPoint®, PowerPoint Player®
qt Movie QuickTime®
ra Audio Real Audio Player™
ram Video Real Audio Movie™
rm Audio Audio program
rtf Text Word processor
swf Multimedia Macromedia® Shockwave® plug-in
tiff, tif Image Graphics program or web browser
txt Text Text or HTML editor, word processor
wav Audio Audio program
wma Audio Audio program
wmf Graphic Microsoft® Windows®
wmv Media/Audio Microsoft® Windows®
wpd Text WordPerfect® or other word processor
xls, xlsx Spreadsheet Microsoft® Excel®
zip Compressed package WinZip®

Administrators can create other recognized file types and associated applications by adding MIME extensions to the web.xml file found on the application server at the following location:

Windows Syntax: C:\blackboard\config\tomcat\conf\web.xml

UNIX Syntax: blackboard/config/tomcat/conf/web.xml

The XML file includes a few sample extensions that can be used as a blueprint for creating additional MIME extensions.

Blackboard recommends that only experienced system administrators perform this task.

How to Delete Information From a Course

You can delete selected information from a course while leaving the rest of the course intact. For example, you can delete the Grade Center columns to remove student names and grades from an existing course. An instructor can then use the same course to teach another group of students.

Deleting information from a course is permanent. You cannot restore the deleted information after you click Submit. Blackboard recommends archiving courses before deleting information. To learn more, see Exporting, Archiving, and Restoring Courses.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses.
  3. Access the course's contextual menu.
  4. Select Bulk Delete.
  5. To delete course content and content areas, select Information and Content. To delete course content but not the course area, select Content only.
  6. Select the other course materials to delete.

    If you select Users or Grade Center Columns, Blackboard Learn deletes all users with a role of Student. Users with the role of teaching assistant, grader, or course builder are not deleted.

  7. Type Delete in the Confirmation box.
  8. Click Submit.

How to Delete Courses

You cannot restore deleted courses or course files. Blackboard recommends that you archive courses before deletion. Archived courses can be restored and include user enrollments and interactions along with course content.

To learn more about archiving courses, see Exporting, Archiving, and Restoring Courses. To learn more about archiving course files, see Course Files Command Line Tools.

  1. On the Administrator Panel, in the Courses section, click Courses.
  2. Search for a course. To learn how, see Searching for Courses
  3. Select the check box for each course to delete.
  4. On the action bar, click Delete.
  5. Click OK.