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Grading Periods

About Grading Periods

Grading periods are user-created segments that help you manage the Grade Center. Defining grading periods and associating Grade Center columns with them allows you to effectively organize and report on Grade Center data. You can filter the Grade Center by grading periods to display only the columns in the segment. For example, you can configure the Grade Center to display only the first quarter’s columns, reducing searching and scrolling.

You can create grading periods to group Grade Center columns together by a period of time, such as terms, semesters, or quarters. You can also create grading periods to group columns together by a shared characteristic, such as all the gradable columns for a group project or a research paper. When you create grading periods based on a date range, you can select a setting to automatically associate all existing columns with due dates that occur in the date range. You can also manually associate one or multiple columns to a grading period.

By default, the Grade Center has no grading periods established. You can associate any column with a grading period except user columns. You cannot associate a column with more than one grading period simultaneously.

You can use grading periods to perform the following tasks:

  • Filter your view of the Grade Center. For example, you can filter using the first quarter grading period and view only the pertaining columns in the Grade Center grid.
  • Calculate grades. For example, you can create a total column that calculates a grade for the columns in the first quarter.
  • Create a report. You can create a report that displays statistics of performance for all of the columns in a grading period. To learn more, see Grade Center Reporting.

You can create an unlimited number of grading periods to organize your columns.

How to Create and Manage Grading Periods

  1. In the Grade Center, point to Manage on the action bar and click Grading Periods.
  2. On the Grading Periods page, click Create Grading Period on the action bar.
  3. On the Create Grading Period page, type a Name.
  4. Optionally, provide a Description. The description can assist with identifying the grading period.
  5. Select the Grading Period Dates.
    • Select None to manually associate columns with the grading period. For example, you can create a grading period named "Group Project." Later, you can manually associate the columns for the project.
    • Select Range and type a date range that is used to associate columns that have a due date within that range. Alternatively, use the pop-up Date Selection Calendar to select dates. Each grading period must have unique dates.

      This only applies to existing columns that you have assigned due dates to. You must associate new columns with the grading period during or after column creation, if at least one grading period exists.

  6. Optionally, select the check box for Associate Columns to associate all existing columns with a due date within the assigned date range.
  7. Click Submit.

You cannot associate Grade Center columns with more than one grading period. A newly created grading period with the same or overlapping date range will override the settings of an existing grading period. All columns associated with the existing grading period will become associated with the new one.

Grading periods appear in the list on the Grading Periods page and on the Column Organization page. If you chose to automatically associate columns with due dates with the grading period, the columns appear in the grading period table on the Column Organization page.

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Sort, Edit, and Delete Grading Periods

On the Grading Periods page, you can sort, edit, and delete grading periods. To sort the Title column, click the column heading. If many grading periods exist, click Show All to display all on one page. Click Edit Paging to change the number of items to view per page.

To edit or delete a grading period, access its contextual menu and click Edit or Delete. Alternatively, select one or multiple check boxes or select the check box in the header row and click Delete on the action bar. All Grade Center columns associated with a deleted grading period are reset and will not be associated with a grading period.

If you change the date range for a grading period and select the Associate Columns check box, all of the existing columns with due dates that match the new date range will be associated with the grading period.

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How to View a Grading Period's Columns

In the Grade Center, you can view the columns associated with a grading period in two ways. You can filter the view of the Grade Center and select a grading period. Also, on the Column Organization page, you can view all grading periods and associated columns.

If columns were not associated automatically with a grading period based on due dates, you can manually associate columns on the Column Organization page or when editing a column’s settings. For example, you can create a grading period for a group project and associate the columns that pertain.

The Filter Function

  1. In the Grade Center, click Filter on the action bar to expand the Filter field.
  2. In the Current View drop-down list, select a grading period. The columns associated with the grading period appear in the grid.
  3. Optionally, click Set Current View as Default ( File:en-us/Learn/9.1_2014_04/Instructor/120_Grade_Center/010_Customize_Grade_Center/040_Grading_Periods/button_current_view.png ) to lock the view. In the grid, you will see the grading period’s columns each time you access the Grade Center. You can change the default view as often as you want. For example, when the second quarter begins, change the default view from the first quarter grading period to the second quarter grading period.
  4. Click the X to collapse the Filter field.

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The Column Organization Page

On the Column Organization page, you can perform the following tasks:

  • Move one or more columns to a grading period, a different grading period, or no grading period.
  • Show and hide columns in the Grade Center grid.
  • Change the order of grading period tables and columns.

On the Column Organization page, any grading periods you created and their associated columns appear in the corresponding table, such as Quarter 3. To sort a column, access the column’s contextual menu and set an ascending or descending order.

If no grading periods exist, columns not associated with a grading period appear in the Not in a Grading Period table. If grading periods exist, the last table is named Shown in Selected Views Only and columns not associated with a grading period appear in the list.

To learn about moving columns to grading periods, see Organize Grade Center Data.

How to Associate Columns Manually

You can also associate a column with a grading period, a different grading period, or no grading period by editing the column's settings from the Grade Center grid.

  1. In the Grade Center, access the appropriate column header's contextual menu.
  2. Click Edit Column Information.
  3. On the Edit Column page, make a selection in the Grading Period drop-down list in the Dates section.

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  4. Click Submit.

    After submitting, the grading period appears in the appropriate table on the Column Organization page.

Grading Periods and Grade Calculations

When you create calculated columns, you can use grading periods to display a variety of calculations, such as the average grade for a time period or the total points earned on a project consisting of several grades.

Before You Begin

Be sure the columns needed for grade calculations are included in the appropriate grading periods.

Example: Create an average column for a grading period

To calculate an average grade for all columns in the first quarter grading period, you create an average grade column named “Quarter 1 Average.” Columns you associate with the grading period are included automatically in the average calculation.

Example: Calculate a grade based on all columns in a grading period

For the first quarter grading period, you create a calculated column named “Quarter 1 Total” using a total points calculation that includes all the grade columns for the first quarter. This column calculates a grade based on the relationship between the first quarter’s total points possible and each student’s points earned.

Example: Calculate a grade based on select columns in a grading period

For the first quarter grading period, you create a calculated column for the research paper assignments named “Quarter 1 Research Total.” This column calculates a grade based on the relationship between the total points possible for the research assignments and each student’s points earned.

Example: Calculate a grade based on more than one grading period

You have created grading periods for the first two quarters and associated columns with them. Therefore, you cannot create a semester grading period and associate the same columns that are associated with the first two quarters. However, you can create a column that calculates a semester grade quickly and easily. If you create two calculated columns for the first and second quarters that display the grades for their respective grading periods, you can create a calculated column for the semester using the two quarter calculated columns in its grade calculation.