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Organize Grade Center Data

You can hide user rows to reduce the number of rows in the Grade Center grid and help you focus on specific data. When you hide user rows, the data is retained and you can show them at any time. You can hide user rows from each user's contextual menu or from the Row Visibility page. On the Row Visibility page, you can also show hidden user rows.

If you have made a user unavailable on the Users page, the User Unavailable icon ( File:en-us/Learn/9.1_2014_04/Instructor/120_Grade_Center/010_Customize_Grade_Center/060_Organize_Grade_Center_Data/icon_user_unavailable.png ) appears in the user’s first cell in the Grade Center. However, the row is not hidden in the grid. Unavailable users cannot access your course. To learn more about setting user availability, see Manage Users.

How to Hide User Rows Using the Contextual Menu

  1. Move your mouse pointer over a student's name cell to access its contextual menu.
  2. Click Hide Other Rows to remove all but the user’s row from view.


    Click Hide Row to hide the user's row.

  3. When hiding one user’s row, a message appears stating that the row has been successfully hidden.

    If you chose to hide all but one user’s row, show all rows again by selecting Show All Rows in the user’s contextual menu.

How to Show/Hide Users on the Row Visibility Page

On the Row Visibility page, you can show one or more hidden user rows. You can also hide multiple user rows simultaneously. Hiding or showing rows on this page only affects your view of the Grade Center grid and does not affect student availability.

To sort a column, click the column heading. For example, click the Status column heading to sort the column so all hidden users appear first in the list.

  1. On the action bar, point to Manage and click Row Visibility.
  2. On the Row Visibility page, select the check boxes for the users to show or hide. Select the check box in the header row to select all users.
  3. On the action bar, click Hide Users or Show Users.
  4. Click Submit.

User rows that are hidden appear in italic text and do not appear in the Grade Center grid.

Organize Columns in the Grade Center

The Column Organization page allows you to view all the columns in the Grade Center on one page. You can quickly reorder the columns, and the changes you make appear in the Grade Center grid.

On this page, each column in the Grade Center grid becomes a row. For example, the Last Name column in the grid becomes the Last Name row on the Column Organization page. The first column in the grid is the first row on this page. The order of rows on this page is the same as the order of columns in the grid.

On this page, you can organize the Grade Center columns in the following ways:

  • Reorder columns quickly using the drag-and-drop function.
  • Freeze or unfreeze columns in the first table. If you freeze a column, it remains stationary when scrolling through the Grade Center view.
  • Hide or show multiple columns.
  • Change a grade column's category or grading period.

Changes you make on this page do not affect what students see in My Grades. For example, if you choose to hide a column on this page, the column is only hidden from your view in the Grade Center grid. You must edit an existing column’s settings to hide a column from students in My Grades or select Show/Hide to Users in a column’s contextual menu. In the Grade Center grid, the Column Not Visible to Users icon ( circle with diagonal line ) appears in the column header for any column hidden from students.

Watch a Tutorial

Double-click the video to enlarge the viewing area.

How to Access the Column Organization Page

  1. In the Grade Center, point to Manage on the action bar to access the drop-down list.
  2. Click Column Organization.

The Column Organization Page

On the Column Organization page, the rows are organized in tables. You can move most rows to any table, and you can reorder grading period tables.

  • The first table holds rows that pertain to user information, and you cannot move them into another table. This table is always first and cannot be moved, but you can reorder the rows in this table.
  • The last table holds rows that are not associated with a grading period. This table is always last and cannot be moved, but you can reorder the rows in this table.
  • Other tables appear when you create grading periods. The tables display the grading period names, such as Quarter 1 or First Term. You can move most rows—except user rows—to grading period tables and reorder existing rows. If you have more than one grading period table, you can reorder them, but they cannot appear first or last on the page.

Image corresponds to key below

  1. Hide, show, or move columns. Use the functions on the action bar to show or hide columns, move columns to categories and grading periods, remove columns from categories and grading periods, or move columns into the first and last tables. Select one or multiple columns’ check boxes and make a selection from a drop-down list. Hidden columns do not appear in the Grade Center grid, but all data is retained. You can show hidden columns at any time.

    From the Grade Center grid, you can also hide a column using its contextual menu and selecting Hide Column. The column is only hidden from your view, not from students in My Grades.

  2. The first tableShown in All Grade Center Views is always first, and you cannot move it. The columns in this table pertain to user information, and you cannot move them into another table. If shown, these columns always appear on the left side of the grid. You can also freeze columns in the first table. To change which columns are frozen and remain stationary when scrolling in the Grade Center view, drag the bar that states: Everything above this bar is a frozen column. Alternatively, drag a column above the bar to freeze it. Columns in gray are frozen in place on the left side of the Grade Center. Use this feature to easily match up individual students with their data across the Grade Center.

    If you freeze more columns than fit on the Grade Center grid, the number of frozen columns is reduced automatically so at least one non-frozen column appears in the Grade Center view.

    You can reorder the columns in the first table or move columns from other tables to this table. If you move a column to the first table, it appears in all views of the Grade Center. For example, you can move the total column to the first table. Then, if you change your Grade Center view to only show a single grading period, the total column appears also. Carefully consider which rows you move to the first table. For example, if you filter your view to show only the Assignment category, but you moved a test column to the first table, it will appear with the assignment columns in the grid after you apply the filter.

  3. Reorder grading period tables. Use the move icon ( up and down arrows )—represented by a double-headed arrow or a handle. Expand and collapse the contents of a table using the plus and minus icons.
  4. Drag a column to a new location. Use the move icon ( four arrows )—represented by four arrows. Alternatively, select one or more columns’ check boxes and make a selection in one of the drop-down lists on the action bar.
  5. Reorder the grading period tables or columns in a table. Use the keyboard accessible reordering tool ( File:en-us/Learn/9.1_2014_04/Instructor/120_Grade_Center/010_Customize_Grade_Center/060_Organize_Grade_Center_Data/icon_keyboard_accessible_reordering.png )—represented by two arrows. In the Reorder box, make a selection and use the up and down arrows to adjust the order. Click Apply.
  6. Sort columns. Access the column’s contextual menu and set an ascending or descending order.
  7. The last table. The table is named either Shown in Selected Views Only and columns not associated with an existing grading period appear in the table. If no grading periods exist, the table is named Not in a Grading Period and all grade and calculated columns appear in the table.
  8. IMPORTANT! Click Submit to save changes. If you try to navigate away from this page without clicking Submit, a pop-up window warns you to save the changes. You will see the following changes:
    • Columns appear in the order you set.
    • Columns are associated with the categories, grading periods, no category, or no grading period as you chose.
    • Columns are shown, hidden, or frozen as you chose.

    After submitting your changes, you are returned to the Grade Center grid.

After you make your changes, all new columns created in the Grade Center appear last in the grid and in the last table on the Column Organization page. However, if you associate a new column with a particular grading period while creating it, then the new column appears in the Grade Center grid with the other grading period columns and in the appropriate grading period table on this page. If you create a gradable group item from the group homepage, such as a gradable discussion forum or blog, the new column appears with the other group columns in the grid. However, if group columns are rearranged and moved to other tables and then a new group column is created, the new group column appears first in the last table.

If two users—such as an instructor and a grader—are editing the Column Organization page at the same time, the changes made and saved by the first user are overwritten when the second user saves the changes.