An online portfolio is a digital representation of personal achievement, self reflection, analysis and legacy. Portfolios can be used for continuous professional development, organizing and displaying achievement, and tracking milestones for personal growth and understanding. Designing, building, and assessing online portfolios can take a considerable initial investment of time and effort from both instructors and students. Preserving the content generated over the length of a class, a semester, or longer to reuse and improve it is important for many reasons.
Both instructors and students use portfolios for assessment on a granular level for individual assignments or courses and on a more holistic level for program, curriculum, and professional development. Many times content created for one portfolio is relevant to a different course or program. Therefore, it makes sense to be able to reformat and reorganize content so that it is reusable. The Content Collection Personal Portfolio tool allows instructors and students to create one or many portfolios that can be styled differently, but contain some of or all of the same content.
Outcomes Portfolios extend the Content Collection Personal Portfolio feature to support robust workflows for reviewing and evaluating portfolios against defined institutional criteria.
From Outcomes Portfolio Evaluators create Portfolio Templates that define the properties, style and settings. The template is aligned to Goals and have Rubrics attached to them. After the template has been created it can be distributed to Portfolio Owners.
After a Portfolio Template has been distributed, Portfolio owners can create Artifacts, or content in the form of files, and add the required Artifacts to the template they received. To learn more, see About Outcomes Artifacts. The Portfolio Owner submits their completed portfolio for review.
Portfolio Evaluators then review and evaluate completed portfolio submissions and provide feedback. Evaluations may be published at this time, sharing evaluator feedback with Portfolio Owners.
Outcomes Portfolios provide a powerful instrument for meeting the needs of both formative instruction and summative evaluation. Outcomes Portfolios provides the ability to associate Rubrics, which ensures that evaluation and feedback can be standardized. Outcomes Portfolios can be aligned with Goals to connect portfolios across the institution to support and promote academic and professional development as well as demonstrate institutional effectiveness. Integrated reporting capabilities enable efficient monitoring of completion progress on a portfolio as well as quantitative analysis against specified Rubrics.
Outcomes Portfolios are designed using a template and distributed to users. (Personal Portfolios do not require a deployed template.) Recipients see any deployed Outcomes Portfolio Templates in their total list of Outcomes Portfolios. From this point they can add content and may have permission to customize the Portfolio layout. Users then submit their portfolios for evaluation to the Course, Program, or Unit that originally requested the submission using a deployment. Evaluation is given and the results can be published (released) back to the portfolio owner.
To understand the concept of an Outcomes Portfolio, think of a traditional three ring binder. Different items can be added to the binder as long as each item has three holes punched into it. Folders can be added to the binder to organize documents into logical categories. Pages of writing, graphs, drawings, pages that fold out, and pages with pockets to hold other items can be added to the binder. New pages can be added, old pages can be removed, and existing pages can be rearranged numerous times. At certain times of the year students submit their binders for evaluation.
If Outcomes Portfolio is the three ring binder, then the items added to the binder are Outcomes Artifacts or other digital files. The Outcomes Artifact Template determines the design of the item. Artifacts can have different templates to format similar items. For example the format of Biology Lab Reports has a certain look and the format for Creative Writing has another. Both of these artifacts can be added to a portfolio that collects writing samples and examples of critical thinking. Artifact Templates can be added to a Portfolio Template, giving the Portfolio Template creator the ability to specify how each artifact in the portfolio should be designed.
Artifacts submitted for one portfolio can be used in another, for example an "About Me" page is created for a user that has a picture, special interests, clubs, and contact information contained in it. This artifact can be added in multiple portfolios. When the artifact is changed, all the portfolios containing it are automatically changed.
Depending on the role of the user, the Content Collection Portfolios Homepage may contain links to the following:
- My Portfolios: Create or edit Personal Portfolios or Outcomes Portfolios. Personal Portfolios do not require the distribution of a template. Outcomes Portfolios do require the distribution of a template.
- Personal Artifacts: Individual pieces of rich digital content that can contain any combination of custom authored text, images, links, and multimedia such as Flash. Personal Artifacts do not require the distribution of a template.
- Outcomes Artifacts: Individual pieces of work that are submitted for review using a template that is distributed to students and other constituents.
- Received Portfolios: Portfolios that others have shared with you, they can be Personal Portfolios or Outcomes Portfolios.