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Blackboard Help

Reviewing Early Warning System Rule Status and Notifying Users

Your school determines which tool you can access for creating rules. You may see the Retention Center instead of the Early Warning System. To learn more, see Using the Retention Center.

The Early Warning System helps you notify students and observers when students' performance meets pre-specified rule criteria. You can create rules to monitor unsatisfactory student grade performance, tardiness in completing assignments, or when a student simply has not accessed your course for a predetermined period of time.

You can view the status of a rule to see which students generated warnings and send email notifications to them. The Early Warning System does not automatically notify students and observers. You must communicate the warning to a student and, if set, to selected observers, parents, and so on, by sending an email message from the Review Rule Status page.

How to Review Rule Status

The Review Rule Status page lists all users in your course and identifies whether or not their performance meets the criteria for the rule.

For example, if you set a grade rule to trigger an alert for users with a score less than 65, those students with a score with less than 65 show Yes in the Meets Criteria column. The page also displays when students were last notified regarding their performances. You can access a user's contextual menu to review that user's status against all rules.

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, access a rule's contextual menu.
  3. Select Review Rule Status.
  4. On the Review Rule Status page, click Display to filter the results.
  5. You can also click Refresh to regenerate the most current rule status list.

How to Send Email Notifications

Communicating alerts to users does not happen automatically. You select which users to notify and can customize the email message.

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, access a rule's contextual menu.
  3. Select Review Rule Status.
  4. On the Review Rule Status page, select the users requiring notification email messages.
  5. From the Notify drop-down list, choose the roles that will receive email notifications associated with the selected users:
    • Student Only: Notification messages are sent to the selected students only.
    • Observer Only: Notification messages are sent only to users assigned as observers for the selected students. (Examples of possible observers might include parents or guardians, tutors, and school course monitors.)
    • Student and Observer: Notification messages are sent to the student and any assigned observers.
    • Other: This option allows you to manually enter email addresses for the recipients of the notification.
  6. Edit the Subject and Message. You can include attachments. Selecting Include list of recipients delivers a copy to the sender and includes a list of recipients.
  7. Click Submit.

How to View the Notification History

The notification history serves as a record of Early Warning System communications and is used to confirm that students were made aware of performance problems. The notification history lists each notification by individual user. You can use the search function for narrowing the results.

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, click Notification History on the action bar.
  3. Use the Search function or sort by column to find specific notifications.

video  Sending Notifications (Flash Movie | 3m 42s)