After a folder has been created, its settings can be changed from the Edit page. For example, if a folder is initially created with a lock on it, the lock can be removed from this page. The Properties page is also the place to look for detailed information about the folder, such as who created the folder and when the folder was created and last edited.
How to Edit Folder Properties
- Navigate to the folder that contains the folder to be edited.
- Select Edit from the folder's contextual menu.
- Complete the following fields as appropriate.
Fields Field Description Folder Information Folder Name View or change the name of the folder. Location URL The URL of the folder. This URL can only be accessed by users with an active user account and privileges to view the folder. Permanent URL The web link for this file that includes the unique, immutable identifier for it but not its location path. These persistent identifiers mean that links to Content Collection items no longer break. Owner Displays the username of the person responsible for the maintaining the folder and its contents. Created By Displays the username of the person who created the folder. Created On Displays the date and time the folder was created. Last Edited By Displays the username of the person who last made changes to the folder. Last Edited Displays the latest date and time that changes were made to the folder. Quota Information Size Displays the size of the folder in megabytes. Quota in Megabytes Enter a space quota for the folder in megabytes (MB). The space quota can not be larger than the quota for the folder in which the new folder will reside. For example, the quota for /courses/history/documents cannot be larger than the quota for /courses/history. Available Quota Display only field that shows the amount of available space for the folder in which the new folder will reside. For example, when creating the folder /courses/history/documents this field will show the space available for /courses/history. The quota for a folder cannot exceed the available space in the folder that will hold it. Lock Options Lock Select a lock for the folder from the following options:
- No Lock
- Lock This Folder
- Lock this Folder and everything it contains
A lock secures the folder itself (name and settings) from changes. Locking the folder and all its contents protects both the folder itself and the materials it contains. If a folder is locked, the user will be unable to edit items through the web folder, for example, copying an item directly into the web folder.
On the Mac, a web folder is called a shared location.
Comment Options Comments Select an option for handling comments:
- All comments on this folder are private
- Share comments on this folder
- Share comments on this folder and everything it contains
- All comments on this folder and everything it contains are private
Version Options Versions Select an option for handling versioning:
- No Versions
- Enable versioing on the files within this folder
- Enable versioing on the files within this folder and all of its sub-folders
Tracking Options Tracking Select a tracking option for this folder:
- No tracking
- Enable tracking on the files within this folder
- Enable tracking on the files within this folder and all of its sub-folders
Alignments Options Alignments Select an alignments option for this folder:
- Apply Alignments to this folder only
- Apply Alignments to this folder and the files it contains
- Apply Alignments to this folder, its subfolders and all files they contain
Metadata Options Metadata Select an option for handling metadata for this folder:
- Metadata applies to this folder only
- Apply metadata to this folder and the files it contains
- Apply metadata to this folder, its sub-folders and all files they contain
Metadata includes information about the files in this folder. Adding metadata to the files within this folder and all its sub-folders will overwrite any existing metadata.
- Click Submit.
Folders may contain a number of items and sub-folders. Unlocking a sub-folder may change the lock type of the parent folder. If a user changes a sub-folder lock to No Lock from Lock this folder and everything it, the parent folder will automatically also be set to No Lock, even if the option Lock this folder and everything it had been previously selected. Similarly, sub-folders should not be locked if a parent folder is already locked. This action will break the lock on the parent folder, and set it to No Lock, leaving the sub-folder locked and the parent folder unlocked.