A course folder for each course appears by default under Courses. The default roles that have full permissions (read, write, manage, and remove) to this folder when the folder is first created are instructors, teaching assistants, and course builders. Administrators may edit this default setting. For example, administrators may set it so that when a course folder is first created, only instructors and TAs have full permissions. It is very important to understand which permissions have been granted to the folder before proceeding with setting up subfolders and additional permissions.
Any user with manage permission on the course folder can grant additional permissions on that folder to other users. For example, an instructor may want to grant read permission to all students in the course to the course folder, and read and write permission to a public folder created beneath the main course folder.
The temporary nature of courses makes the course folder (tied to the course ID) useful for storing content that is specific to a single course. If a course is deleted, the folder tied to the course ID is no longer accessible. If content that is stored in the course folder does need to be reused, options for copying and moving items are available.
It may be easier to store content that is used in multiple courses in the institution folder or the instructor’s user folder. This also depends on how the Administrator configures the institution folder and its availability. Keep in mind that if course-related content is stored in a user folder, and it has not been shared. This content will be unavailable if the user leaves the Institution and is deleted from the system.
Subfolders within the course folder may be used to store both private and public content. The following are some examples of folders that may be created in the course folder:
A private folder is shared with instructors, teaching assistants, and other applicable course roles that contain private course information, such as test and survey results. These users all have read, write, manage and remove permission on the folder.
The instructor may decide to retain the course folder as a workspace for the course, and not allow users to access any items in the course folder. Instead, the instructor may link to Content Collection items from the course. In this scenario, the entire course folder would be a private folder.
A group folder is shared with course groups, which may be used as group collaboration areas. There are a few options for setting this up:
- Grant all students in the course read access on the top-level course folder. Remove read permission for students to all private folders. Add permissions for each group to their respective group folder. This option allows students to use the Find Folder tool to locate the group folder.
- Grant each course group permission to their respective group folder in the course (do not grant any permission for course users to the top-level course folder). The students may use Search, Go To Location, and Bookmarks to locate the folder.
Folder shared with all course users where they may access course related materials, such as the syllabus or reading list. There are a few options for setting this up:
- Grant all students in the course read access on the top-level course folder. Remove read permission for students to all private folders. Add permissions for all course users to the public folder. This option allows students to use the Find Folder tool to locate the public folder.
- Grant all course users permissions to the public folder (do not grant any permission for course users to the top-level course folder). The students may use Search, Go To Location, and Bookmarks to locate the folder.