A folder stores both items and other folders. It is important to remember that all folders are contained within other folders up to the top-level (/) folder. Entire content areas are folders stored under the top-level folder. Be aware that top-level folder access is generally reserved for administratora.
Users cannot create items and folders with the same names in a single area of the Content Collection, for example, "My Content."
The size of each folder can be restricted to prevent unmanaged growth. Size quotas are definite for each folder, but flexible to allow some sub-folders a larger quota than others.
An item is a file stored in the Content Collection. Items are automatically available to the user that added the file but must be shared if other users are to view them. Permissions, comments, and metadata functions work the same for items as for folders. Items include several other management features that are not used for folders.
Managing Items and Folders
The following options are available from the contextual menu next to the item or folder.
- Comments: Comments store text from users. Comments are opinions or instructions regarding the contents of an item or folder.
- Passes: Passes are created for an item to allow anyone, even those without a user account, controlled access to an item. When viewing content through a pass, the viewer cannot access other areas of the Content Collection. Passes can assign read permission only or read/write permission to allow collaboration. Passes are a great way to share a file with someone who is not a Content Collection by providing them direct access to the file using an external URL.
Folders must be made available to a user, by the owner, before that user can view the contents of the folder. For example, an instructor can make a folder for his course available to students. Users added to a folder are assigned permissions to control their actions within the folder. Permissions include: read, write, remove, and manage.
Permissions are an easy way to share content while protecting it from unauthorized changes. Permissions enable users to read and perform actions on items and folders added to the Content Collection. Users must be granted permissions to access content directly from the Content Collection and also through links in courses and portfolios.
The following permissions are available within the Content Collection:
- Read: Users have the ability to view items or folders.
- Write: Users have the ability to make changes to items and folders.
- Delete: Users have the ability to remove items from the folder or the folder itself.
- Manage: Users have ability to control the properties and settings of items and folders.
- Alignments: Align items or folders to goals in order to report goal coverage information for this course. Content items in the course can be aligned to current Source Goals that have been made available in the system. Once content has been aligned to standards, a Course Coverage Details report can be run from Course Reports on the Control Panel. This report displays goals coverage information for the course.
- Tracking: Tracking is used to view how other users interact with an item. Tracking displays every instance that the file was changed or read and shows the user that took the action. Tracking is useful for managing changes or for Instructors to verify that Students have read an item.
- Versions: Versions are created to allow collaborative work without overwriting earlier drafts. Each draft is stored as a separate version that can be checked out and checked in to manage changes. Only the user that has a version checked out can make changes to the file.
- Metadata: Metadata is added to a folder to make it easy to find when searching and to make it easy to identify the content in the folder by adding a description.