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Blackboard Help

Managing Metadata Attributes

Librarians can customize the types of fields that are presented for users to enter metadata. Existing attributes may be added to metadata templates or the Librarian may create new attributes. New attributes are added to the Manage Attributes page and may be reused on other metadata templates.

Goals must be designated as public in outcomes assessment before they can be aligned with Content Collection items.

How to Manage Metadata Attributes

  1. Click Metadata Templates from the Tools menu. The Metadata Templates page appears.
  2. Click Manage Attributes. The Attributes page appears.

The Manage Attributes page includes the following functions:

Functions
To Click
Add a new attribute An attribute type from the Add Attributes drop-down list.
Edit an existing attribute Select Edit from the contextual menu for the appropriate attribute.
Search for an attribute Use the Display fields to search for an attribute:
  • Whether or not an attribute is Available.
  • Whether or not an attribute contains a particularValue Type.
  • The External status.
  • By NameID, or Description that Contains/Starts with/Equals to search text.
Display more attributes Click Edit Paging and enter the number of items per page. Here are some guidelines for paging options:
  • The default is 25 items displayed per page.
  • Clicking Show All displays of all items and makes the other controls disappear.
  • Only numerals are allowed in the Items per page field.
  • If the number entered in the Items per page field is greater than the total number of items then all items are displayed.
  • If the number entered in the Items per page field is less than one then no items are displayed.
Delete an attribute Select Delete from the contextual menu.

How to Add an Attribute

  1. Click Metadata Templates from the Tools menu. The Metadata Templates page appears.
  2. Click Manage Attributes. The Attributes page appears.
  3. Select a type of attribute from the Add Attribute drop-down list.
  4. Provide information in the following fields and click Submit when finished.
Attributes
Field Require Description
Attribute Information
Value Type Read only This field is filled with the type of attribute selected on Manage Attributes page.
Attribute Name Yes The name of the attribute; identify the intended use of this field.
Description No The description is displayed in the instructions for the attribute.
Attribute Usage
External No Librarians can mark attributes as external, meaning that the values are derived from an external source.
Availability
System Availability No Librarians can make attributes available or unavailable in the system.

Librarians and administrators can create a list offline of options for metadata values in a structured metadata field and then batch upload the list. This allows them to utilize lengthy lists they already have such as a list of subject matters or geographic locations.

  1. Click Metadata Templates from the Tools menu. The Metadata Templates page appears.
  2. Click Manage Attributes. The Attributes page appears.
  3. Select one of the following options from the Add Attribute drop-down list: Short String (100 characters) or Medium String (255 characters).
  4. Enter a name for this list of attributes in the Attribute Name field.
  5. Enter a description for this list of attributes in the Description field.
  6. Check the External check box if these attributes should be displayed as Read-Only.
  7. Determine whether or not these attributes are going to be available to other users in the system by choosing Yes or No for System Availability.
  8. Click Submit.
  9. Locate the new attribute on the Attributes page.
  10. Select Options from the contextual menu for the attribute.
  11. Click Batch Add Options.
  12. Click Browse next to the File Location field to locate the file to upload.
  13. Choose the Delimiter Type by clicking one of the following radio buttons: Comma, Tab, or Colon.
  14. Click Submit. The Add Options page appears.